Stage 01 · Plan
Review SKU list against vendor terms, return windows, and current sell-through. Output is a buy plan that names the SKUs, the cadence, and the cash movement window.
The buy plan is the document every later stage refers back to.
Stage 02 · Route
Each PO routes against carrier capacity and warehouse receiving notes. Mixed loads of electronics and appliances are sequenced so dock crews don't switch handling specs mid-shift.
Exception flags are raised the day they appear — not at month-end.
Stage 03 · Reconcile
Every invoice maps to a transfer reference and a delivery acknowledgement. Mismatches return to procurement or distribution before the entry posts to the bank statement.
The reconciliation log is the single source of truth for the close.
Stage 04 · Report
Monthly close memo, vendor activity summary, exception log, and statement excerpt — packaged together so finance, procurement, and counterparty reviewers see the same numbers.
No bespoke versions per audience. One record set, one set of figures.